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ESG4Stars proposal submitted. Thank you!
by Armin Dadras 17 Sep '25

17 Sep '25

Hi everyone, Huge thanks for the many hours you invested our proposal is now submitted to the EU portal. I attached the signed PDF and the final Detailed Budget table. The call deadline is tomorrow. We can resubmit only if an urgent change is essential; otherwise, let’s keep this version. Congratulations and thank you all for the teamwork! Best regards, Armin Dadras

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Final check of ESG4Stars grant documents
by Armin Dadras 15 Sep '25

15 Sep '25

Dear ESG4Stars partners, We have both good and bad news. Unfortunately, one of our partners cannot participate in this grant proposal. Still, we are making the best of the situation. On the positive side, we have updated the Detailed Budget table as follows: 1. Some WPs will now include one peer-reviewed publication. 2. We have added funds for dissemination activities. 3. The budget for annual meetings has been adjusted to reflect real costs. The Freiburg team has updated all documents (Part A, Part B, and the Detailed Budget Table) to include these changes. The portal currently shows no errors or warnings. Only a few open comments remain in Part B, which we will close tomorrow. We plan to submit the proposal tomorrow at 17:00. Please review the attached documents carefully. If you have concerns, contact Björn or me directly. Please do not make edits in the portal or Excel file yourself, as this may cause inconsistencies. Thank you very much for your support during this proposal preparation. Best regards, Armin

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ESG4Stars proposal review meeting (Part A, Part B, Budget) | Thu, 11 Sep 2025, 17:00–19:00 CEST
by Armin Dadras 09 Sep '25

09 Sep '25

Dear ESG4Stars partners, We will meet on *Thursday, 11 September 2025, 17:00–19:00 CEST* to close the remaining items on the grant proposal (*Part A, Part B, and the Detailed Budget table*). I attached the current *Part A*. Please write to me, if you want to change anything in this table. A few partners still need to complete their entries in the *D**etailed Budget Table* <https://docs.google.com/spreadsheets/d/1EeR_APBZpscH_Eu6gV0fY0BhUUBqcQiHvi2…>. *Part B <https://docs.google.com/document/d/1on9_joWFck994kqRiwpX1XGRL4NqzZp2ibluq9A…>* has a few open comments; unless critical, we do not anticipate further major changes. Zoom: https://uni-freiburg.zoom-x.de/j/67688239125?pwd=U3oxTyKlbLXn2GKkf4fQnlYozC… Best regards, Armin

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Reminder: ESG4Stars Online Meeting Today (02.09.2025, 17:00–19:00)
by Armin Dadras 02 Sep '25

02 Sep '25

Dear Partners, This is a reminder about our upcoming online meeting (today, 02.09.2025, from 17:00 until 19:00) to finalize Proposal Part B and discuss the Detailed Budget Table. Meeting link: https://uni-freiburg.zoom-x.de/j/67688239125?pwd=U3oxTyKlbLXn2GKkf4fQnlYozC… Proposal Part B: https://docs.google.com/document/d/1on9_joWFck994kqRiwpX1XGRL4NqzZp2ibluq9A… Detailed Budget Table: https://docs.google.com/spreadsheets/d/1EeR_APBZpscH_Eu6gV0fY0BhUUBqcQiHvi2… Communication archive: https://docs.google.com/document/d/1W7qcHpbt3hwa250Ruw5tjKGqqDKPWzO_zyax_6G… I’ve also attached a text file with the questions we submitted to the EU office and their responses, which may be useful for your preparations. Best regards, Armin

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ESG4Stars (Next actions) | Fill in detailed budget table for grant proposal
by Armin Dadras 01 Sep '25

01 Sep '25

Dear partners, As part of our upcoming proposal submission, we need each beneficiary to complete their part of the *detailed lump sum budget table* (Google Sheet: https://docs.google.com/spreadsheets/d/1EeR_APBZpscH_Eu6gV0fY0BhUUBqcQiHvi2…) Please use the TLDR guidance below for quick reference and consult the full *Instructions* tab in the Excel workbook if needed. ------------------------------------------------------------------------ How to Fill the Detailed Budget Table? *1. General Rules* * Do *not* alter the workbook structure (no adding/removing rows, columns, or tabs). * Use *EURO only*. * Numbers must be consistent with *Part B Section 3.1* tables of the proposal. *2. Sheets to Complete* * *BE list*: Already filled with Beneficiaries (BE) and Affiliated Entities (AE). * *WP list*: Already filled based on Part B. * *BE sheets (BE1, BE2, …)*: Fill in *costs per work package* in yellow cells. * *Any Comments:* If your PM rate is above the lump sum dashboard (which is the case for many of partners): https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/progr… *3. How to Enter Costs* * Enter *number of items* and *cost per item* (totals are calculated automatically later using the Excel Macros). * Prefer whole numbers for cost per item (no cents). Fractions allowed for *number of items* (e.g., 0.5). /Personnel (Section A)/ * Use *person-months* as “number of items” (10 items = 10 person-months). * Based on what you filled for part A of the proposal in the portal: o Senior scientist = career stages A/B (or equivalent). o Junior scientist = career stages C/D (or equivalent). o Multiple staff in one category = average monthly cost × combined person-months. o If personnel costs exceed Horizon dashboard values, justify them in the *Any comments* tab. * SME owners/natural persons: cost per item is pre-filled; enter only number of items. /Direct Purchase Costs (Section C)/ * Enter if applicable: Travel & subsistence, Equipment, Other goods/works/services. * For multiple items: use average cost × total number of items. /Depreciation Costs/ * Only if applicable (separate sheet). *4. Comments / Justifications* Use the *Any comments* tab to: * Explain high personnel costs. * Clarify equipment costs (depreciation, rental, full cost). * Explain discrepancies with Part A budget table. *5. Resources* * Lump Sum Funding: What do I need to know?: https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/hori… * Lump Sum Funding in Horizon Europe: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/progr… * Horizon Dashboard for lump sum evaluations: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/progr… * Annotated Model Grant Agreement: https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/comm… * How to handle own resources in lump sum proposals? https://europa.eu/!KTYwkw ------------------------------------------------------------------------ Please complete your organisation’s entries in the Google Sheet and return it by *10.09.2025.* If anything is unclear, refer to the full *Instructions* tab in the Google Sheet or contact me directly. After 10th of September, I will collect all information that you provided and update the document using Excel and prepare the xlsx file for submission to the portal. Thank you for your contribution to this important step in our proposal preparation. Best regards, Armin Dadras

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Meeting Tomorrow – Finalizing ESG4Stars Proposal Draft
by Armin Dadras 28 Aug '25

28 Aug '25

Dear partners, As communicated earlier, we will meet tomorrow, Friday, 29 August 2025, from 14:00 to 16:00. The main goal of this session is to resolve as many open comments as possible and move the text to a almost-final stage. We will also address a few general matters related to the grant. Please note that Björn will be unavailable for about 10 days starting next week, so this will be the last opportunity to consult with him on this proposal. Zoom link: https://uni-freiburg.zoom-x.de/j/67688239125?pwd=U3oxTyKlbLXn2GKkf4fQnlYozC… Proposal document: https://docs.google.com/document/d/1on9_joWFck994kqRiwpX1XGRL4NqzZp2ibluq9A… Template with EU description text: https://drive.google.com/file/d/1Otzhl71Vut-IJ44QAQqQ6jHO6YNxeYRr/view?usp=… Best regards, Armin

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Actions this week: Part A, PM rates/WPs, Part B (deadline Fri 29 Aug)
by Armin Dadras 25 Aug '25

25 Aug '25

Dear partners, Thank you to everyone who has already completed *Proposal Part A*. *What we need from you (this week):* 1. *Contribute to Part B (narrative)* — target *near-final by _Fri, 29 Aug 2025 (EOD CEST)_ *Please add text, fill gaps, and edit. Note: Björn is unavailable after this week. Part B doc: https://docs.google.com/document/d/1on9_joWFck994kqRiwpX1XGRL4NqzZp2ibluq9A… <https://docs.google.com/document/d/1on9_joWFck994kqRiwpX1XGRL4NqzZp2ibluq9A…> 2. *Optional co-working calls* — join to discuss open items • *Tue, 26 Aug 2025, 17:00–19:00 CEST *• *Thu, 28 Aug 2025, 17:00–19:00 CEST *Zoom: https://uni-freiburg.zoom-x.de/j/67688239125?pwd=U3oxTyKlbLXn2GKkf4fQnlYozC… <https://uni-freiburg.zoom-x.de/j/67688239125?pwd=U3oxTyKlbLXn2GKkf4fQnlYozC…>(If you prefer, you can contribute asynchronously in the docs.) 3. *Complete Part A (if not yet done)* — especially CNR, UKRI, GerBI Funding & Tenders Portal: https://ec.europa.eu/info/funding-tenders/opportunities/portal/ <https://ec.europa.eu/info/funding-tenders/opportunities/portal/>Help doc (how-to & Q&A): https://docs.google.com/document/d/12MIcoT0g1ar9-dfU3Qs8M7oqQlXdp9fYKl9xjxz… 4. *Confirm your PM rate and WP contributions* Google Sheet: https://docs.google.com/spreadsheets/d/1iZHxCkQaQr0mJrxp5FQmI-Lwk9SFKVGYHUy… Verify your rate against the *Horizon lump-sum dashboard* (“Access the dashboard”): https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/progr… 5. *Record your status for coordination* After finishing #1 and #2, log it here: https://docs.google.com/spreadsheets/d/1UcVf7WHBj0WHGWLiYorCdprFgihNn8XZxwk… *Access requests:* To add colleagues to the Matrix channel or mailing list, reply with their names and email addresses. Best regards, Armin Dadras

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ESG4Stars – Actions Required: PM Rate, Grant Info, Contact Details
by Armin Dadras 17 Aug '25

17 Aug '25

Dear Collaborators and Partners, I’m Armin Dadras from the University of Freiburg, supporting Björn with coordination of ESG4Stars (formerly ESG****). Please review the following actions and complete them as soon as possible. _*1. Contact Information*_ Add relevant contacts from your organization here: https://docs.google.com/spreadsheets/d/1UcVf7WHBj0WHGWLiYorCdprFgihNn8XZxwk… We’ll add them to the mailing list. You can also join our Matrix channel via: https://matrix.to/#/!BDjFRjeGYLjjYlqyix:matrix.org?via=matrix.org&via=matri… <https://matrix.to/#/!BDjFRjeGYLjjYlqyix:matrix.org?via=matrix.org&via=matri…> Or simply list your Matrix ID in the sheet above. _*2. PM Rate – Budget Table*_ Check, update, and confirm your PM rates in this table: https://docs.google.com/spreadsheets/d/1iZHxCkQaQr0mJrxp5FQmI-Lwk9SFKVGYHUy… * Check your rate against the Horizon lump-sum dashboard (Click on "Access the dashboard"): https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/progr… o Rates should be between the *20th–80th percentile* for your program, organization type, and country. o If above the 80th percentile, contact us to discuss adjustments or prepare an explanation for the proposal. * Once updated and confirmed, change *“TBA”* to *“Yes”* in the /“I am okay with PM table”/ column of the *Contact Information* sheet above. _*3. Grant Information – Part A (Administrative Forms)*_ If you’ve already provided your PIC and organizational info, please: * Follow these instructions: https://docs.google.com/document/d/12MIcoT0g1ar9-dfU3Qs8M7oqQlXdp9fYKl9xjxz… * Update your organization’s details on the EU portal. https://ec.europa.eu/info/funding-tenders/opportunities/portal/ If you have *not* provided your PIC, please share it with Björn or me. Later, we’ll share another sheet to collect each beneficiary’s budget breakdown per work package (EC template). If you have any questions, please get in touch. Best regards, Armin

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