Dear partners,

As part of our upcoming proposal submission, we need each beneficiary to complete their part of the detailed lump sum budget table (Google Sheet: https://docs.google.com/spreadsheets/d/1EeR_APBZpscH_Eu6gV0fY0BhUUBqcQiHvi2yi5BqP_g/edit?usp=sharing). Please use the TLDR guidance below for quick reference and consult the full Instructions tab in the Excel workbook if needed.

How to Fill the Detailed Budget Table?

1. General Rules

Do not alter the workbook structure (no adding/removing rows, columns, or tabs).
Use EURO only.
Numbers must be consistent with Part B Section 3.1 tables of the proposal.

2. Sheets to Complete

BE list: Already filled with Beneficiaries (BE) and Affiliated Entities (AE).
WP list: Already filled based on Part B.
BE sheets (BE1, BE2, …): Fill in costs per work package in yellow cells.
Any Comments: If your PM rate is above the lump sum dashboard (which is the case for many of partners): https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/programmes/horizon/lump-sum/dashboard

3. How to Enter Costs

Enter number of items and cost per item (totals are calculated automatically later using the Excel Macros).
Prefer whole numbers for cost per item (no cents). Fractions allowed for number of items (e.g., 0.5).

Personnel (Section A)

Use person-months as “number of items” (10 items = 10 person-months).
Based on what you filled for part A of the proposal in the portal:

Senior scientist = career stages A/B (or equivalent).
Junior scientist = career stages C/D (or equivalent).
Multiple staff in one category = average monthly cost × combined person-months.
If personnel costs exceed Horizon dashboard values, justify them in the Any comments tab.

SME owners/natural persons: cost per item is pre-filled; enter only number of items.

Direct Purchase Costs (Section C)

Enter if applicable: Travel & subsistence, Equipment, Other goods/works/services.
For multiple items: use average cost × total number of items.

Depreciation Costs

Only if applicable (separate sheet).

4. Comments / Justifications
Use the Any comments tab to:

Explain high personnel costs.
Clarify equipment costs (depreciation, rental, full cost).
Explain discrepancies with Part A budget table.

5. Resources

Please complete your organisation’s entries in the Google Sheet and return it by 10.09.2025. If anything is unclear, refer to the full Instructions tab in the Google Sheet or contact me directly. After 10th of September, I will collect all information that you provided and update the document using Excel and prepare the xlsx file for submission to the portal.

Thank you for your contribution to this important step in our proposal preparation.

Best regards,

Armin Dadras