Hello Anne, 
Overall, what we typically recommend is to launch a new instance and configure it as desired (eg, with tools, histories, and datasets of interest for the workshop). Then share that instance (using the CloudMan share-a-cluster feature -> small green icon next to the cluster name on the main CloudMan console) and create a number of replicas of the shared instance for use during the workshop. For RNA-Seq workshops, for example, we generally stick with about 10 participants per instance. Here's a page with some empirical-based recommendations regarding choosing instance types: https://wiki.galaxyproject.org/CloudMan/AWS/CapacityPlanning

We are also currently working on a templated training image that would come populated with a number of training artifacts. This may be ready for use by Sep 24th.

Finally, Dave Clements (CC'd) has a lot of hands on experience with setups for various workshops so he may be able to chime in and provide additional feedback.

Hope this helps and let us know if you have any more questions,

On Fri, Sep 12, 2014 at 10:15 AM, Anne Pajon <Anne.Pajon@cruk.cam.ac.uk> wrote:

I am setting up with my colleague Jing an Introductory Galaxy training course at the University of Cambridge due to on the 24th September.

I am looking for help on how to setup the cloud to have a smooth user experience during the workshop. Would you have any links with information to recommend or any advices on how to set it up? Many thanks in advance.

Kindest regards,
Dr Anne Pajon - Bioinformatics Core
Cancer Research UK - Cambridge Institute
Li Ka Shing Centre, Robinson Way, Cambridge CB2 0RE
anne.pajon@cruk.cam.ac.uk | +44 (0)1223 769 631

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