- Esg-wp3 - lists.galaxyproject.org

Project Update: EuroScienceGateway Final Payment Letter and Next Steps
by Armin Dadras 06 Feb '26

06 Feb '26

Dear EuroScienceGateway Partners, We are pleased to announce that the final periodic report has reached its next milestone. The European Commission (EC) has issued the payment letter, confirming that all submitted costs have been accepted. We have reviewed the payment letter (attached) and have no objections (to look at ALU-FR calculation look at "Financial Situation (project overview).pdf"). If you have any comments or observations, please share them with us by Thursday, February 10, 2026, at 17:00 CET. If we do not hear from you by then, we will proceed with the EC. The University of Freiburg will distribute the second payment once the following conditions are met: 1. EC Transfer: Receipt of the funds from the European Commission. 2. Excess Payments: Partners with excess payment must return their excess upfront payments according to section 7.1.4 of the Consortium Agreement and section 22.3.4 of the grant agreement. We are currently coordinating with the relevant partners to finalize this as soon as possible. Please reach out if you have any questions regarding the payment letter. Best regards, Armin Dadras

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Positive Technical Review of EuroScienceGateway Project (ID 101057388)
by Armin Dadras 19 Nov '25

19 Nov '25

Dear Partners and Collaborators, I am writing to share some excellent news regarding our Horizon Europe project, EuroScienceGateway (ID 101057388). We have received the draft Project Review Report for the technical work carried out, and I am pleased to confirm that the assessment is highly positive, concluding that the project has been completed. This is a testament to the hard work and dedication of everyone involved. Congratulations on achieving this significant technical milestone! The review report does include several recommendations for future implementation, focusing primarily on post-project activities. These include: Sustainability of the website. Protection, dissemination, and exploitation of results (Articles 27, 28, 29.1 Grant Agreement). Visibility of EU funding and including the disclaimer excluding the Agency's responsibility. Open access and reporting on publications. Keeping records and providing information upon request for up to five years after the final payment. Please find the full Project Review Report enclosed with the original communication from the European Research Executive Agency (REA). The REA has requested that we provide our observations on the draft review report within 30 days of receiving their letter. Their letter is dated November 18, 2025. Please review the enclosed report and provide any observations or feedback to me by: December 15, 2025. Important Note: The positive assessment of the technical work does not automatically guarantee that costs will be accepted, as the financial reporting assessment will take place separately. Thank you again for your outstanding contributions to the EuroScienceGateway project. Best regards, Armin Dadras

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EuroScienceGateway | Final Technical Report Feedback | Financial Reporting
by Armin Dadras 24 Oct '25

24 Oct '25

Dear EuroScienceGateway partners, I am pleased to share the latest draft of the Technical Report (Part B) with you: https://docs.google.com/document/d/1P5gD6n3NvO7KEDvHHSP_i_2mQThs6XgCsTbBHud… This report, together with the financial statements, will be submitted to the European Commission by the end of October. Based on your contributions, feedback, and discussions, most sections were completed by August 2025. During the European Galaxy Days in Freiburg, we worked on the final refinements together. Since then, the Freiburg team has harmonized the formatting, citations, and structure according to the latest EC template requirements. We also completed the following new sections: * 1.3 Impact * 1.4 Updated Exploitation and Dissemination Plan * 2 Follow-up on previous review recommendations * 4 Open Science * 5 Deviations from Annex 1 (Description of Action) and Annex 2 (Estimated Budget) Please provide your feedback by *_29 October, 14:00 CET_*, using *_Suggestion mode_* in the shared document. To ensure consistency between the technical and financial parts, we kindly ask you to submit your financial reports in the EC portal a few days before the official deadline. This will allow us to verify them against the estimated budgets and prepare justifications for any deviations in Part B section 5.2. Best regards, Armin Dadras /P.S. The updated DMP and D&E documents are being finalized and will soon be published on Zenodo. They will be cited in the final version of the final technical report./

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ESG Final Reporting | Financial & Technical
by Armin Dadras 18 Sep '25

18 Sep '25

Dear partners, The EU portal is now open for final reporting following the project end in August. Each partner must complete their own financial report; UFR (as coordinator) will conduct a final check but cannot enter data on your behalf. *Deadline:* All financial and technical reports are due within 60 days of project end; by *29 October*. Some partners have already submitted their financial reports; thank you. If you need any support, please let us know. *EGD working session (3 October, 14:00–16:00):* I will share the final technical report as a Google Doc before the end of September. We will use the 3rd Day of the European Galaxy Days to resolve open questions and *nearly finish everything together*. After I shared the Google Doc, please review the document and *come prepared with questions** and answers*, so we can close items efficiently during the session. *Reviewer change:* The project officer informed us that the external reviewer will change from “Anne Koutsabeloulis” to “Veneta Panayotova ALEKSIEVA.” Please inform us within 5 days if you have any confidentiality objections. Best regards, Armin Dadras

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External reviewer check | EuroScienceGateway (101057388) | reply by Mon, 8 Sep 2025, 15:00 CEST
by Armin Dadras 05 Sep '25

05 Sep '25

Dear partners, European Research Executive Agency (REA) plans an Article 25 review for *EuroScienceGateway (101057388)* and proposes the external expert *Anne Margeret Koutsabeloulis (AVSI LTD; Scratch UK Ltd; Geomex Software Solutions)*. Action (deadline: Mon, 8 Sep 2025, 15:00 CEST): * *Objection (commercial confidentiality or conflict of interests)*: email me a short description of your reason(s). * *No objection*: no reply needed. Silence by the deadline will be treated as no objection. I’ll consolidate and, if required, submit an objection via the Funding & Tenders Portal by Tue, 9 Sep 2025. I'll write to you again in the next week about the coordination and next action(s) related to the financial and technical reports. Best regards, Armin Dadras

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EuroScienceGateway successfully completed | Moving to final reporting
by Armin Dadras 31 Aug '25

31 Aug '25

Dear Partners, I would like to thank you all for your contributions throughout the three years of EuroScienceGateway. Together we successfully achieved all deliverables and milestones. Results, publications, dissemination activities, and other reports have been updated to the EU portal. Over the next two months, we will focus on preparing the final financial and technical reports. I will reach out to you by mid-September with further details on how we will proceed as a consortium. In the meantime, I encourage you to visit our Zenodo Community to see the achievements of the project: https://zenodo.org/communities/eurosciencegateway <https://zenodo.org/communities/eurosciencegateway/?utm_source=chatgpt.com> If you have additional records to contribute, please register them there. Do not hesitate to contact me if you need assistance with this process. Many of us, are going to meet and discuss the project during its final meeting at European Galaxy Days. Fill free to register for the event, if you have not done that: https://galaxyproject.org/events/2025-10-01-egd2025/ Once again, thank you for your collaboration and commitment that made EuroScienceGateway a success. Best regards, Armin Dadras

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WP3 Monthly meeting - Next Tuesday 05 August 2025 10.00 CEST and manuscript updates
by Marco Tangaro 04 Aug '25

04 Aug '25

Dear All, this is just a reminder for our next WP3 meeting, Next Tuesday, 05th August 2025, at 10.00 CEST. This is our LAST meeting, with just two major points: - the WP3 publication - the WfExS/TESP PoC update. As usual the agenda is here: https://docs.google.com/document/d/1-JhRZFWlIhywSinGnK035mHl2hvUXCR8v-V5dE1… Please have a look to the manuscript and add yourself to the author list at the end. We need to deliver our D3.2 in August, including a first version of the manuscript, which will be uploaded to Zenodo and attached to the deliverable. So, right after the meeting, I will clone the manuscript, and, after applying any necessary corrections, it will be uploaded on Zenodo as it is. After that, we will continue working on the draft. Contributions that are not ready and could not be included in the initial preprint will be added when ready (we hope reasonably soon) to the final subscript that will be submitted to a journal of the bioinformatics domain. Manuscript: https://docs.google.com/document/d/15LjWCS3lWW2j4Czw1_TW1ve0qHSCSd6p-DerYmT… I know that many of us are on vacation, so please, if you can’t join let me know. Kind regards, Marco

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D3.2 publication draft
by Marco Tangaro 30 Jul '25

30 Jul '25

Dear all, As you know we have to provide the deliverable: “D3.2 Publication on the Pulsar Network, integrated in workflow management systems”. For this reason you can find here a link to the manuscript summarising our work: https://docs.google.com/document/d/15LjWCS3lWW2j4Czw1_TW1ve0qHSCSd6p-DerYmT… Please edit it in track mode, and add all your feedback and suggestions. In the next days I’ll add all citations and start working on the Deliverable 3.2 (https://docs.google.com/document/d/1LrPZ_ktuQvREGp-Up_ZTUXo4eqM2bHfj2-9ymYr…) for the final upload on the participant portal. Currently, our target is to upload it on zenodo/biorxiv for the first week of August, and attach it to the Deliverable. What is missing: the section about TESP and WfExS. I’d like to integrate a section about TESP and, if we can provide the proof of concept required, also the integration with WfExS. In this case we will modify the manuscript accordingly. Next steps: Until 31st July 2025, 12.00 pm, please review the manuscript in suggestion mode. First week of August I’ll integrate changes and I’ll publish the first version on biorarxiv or zenodo. We will include the manuscript in the last deliverable of our WP, to be uploaded on the Participant Portal. Thank you all for the feedbacks and suggestions, Marco

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Invitation Letter for European Galaxy Days 2025 & Final EuroScienceGateway Meeting
by Armin Dadras 14 Jul '25

14 Jul '25

Dear all, Some of our partners have mentioned that they require an official invitation letter in order to register for the European Galaxy Days 2025 and the final EuroScienceGateway meeting (October 1–3, 2025 – event details and registration: https://galaxyproject.org/events/2025-10-01-egd2025/ ) and to initiate travel approval procedures at their institutions. If you need such a letter and have not yet received one, please don’t hesitate to contact me at dadras(a)informatik.uni-freiburg.de. Thank you very much. Best regards, Armin Dadras

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WP3 monthly meeting- tomorrow at 10.00 CET
by Marco Tangaro 30 Jun '25

30 Jun '25

Dear all, this is just a reminder for our monthly WP3 meeting, tomorrow the 01st of July, at 10.00 CET. The agenda, as usual, here: https://docs.google.com/document/d/1-JhRZFWlIhywSinGnK035mHl2hvUXCR8v-V5dE1… thanks a lot, Marco

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